2: Manuscript Preparation, Manuscript Editing, and Proofreading
- Overview—authors, manuscript editors, and proofreaders
- Process outline—from approved manuscript to published work
- Additional steps for self-publishing authors
- Manuscript submission checklist
- Submitting the manuscript
- Making changes after a manuscript has been submitted
- Submitting a paper-only manuscript
- Publishers’ manuscript preparation guidelines
- Font
- Line spacing
- Space between sentences or after colons
- Page size and margins
- Justification
- Tabs versus indents
- Paragraph format
- Hyphenation
- Dashes
- Italics, underline, and boldface
- Special characters
- Page numbers and tables of contents
- Format for chapter titles and titles of other parts
- Format for subheads
- Format for prose extracts
- Format for poetry extracts
- Format for lists and outlines
- Format for footnotes and endnotes
- Format for glossaries and lists of abbreviations
- Format for bibliographies and reference lists
- Format for abstracts
- Format for keywords
- Formatting and submitting illustrations, captions, and tables
- Submitting artwork
- Numbering illustrations
- Numbering tables
- Formatting text references and callouts to tables and illustrations
- Formatting table notes and source notes
- Items to cross-check
- Checking quotations against original sources
- Checking URLs and other external links
- Checking cross-references
- Publishers’ guidelines for preparing and submitting electronic files
- Naming and saving the electronic files
- Numbering manuscript pages
- Removing comments and revision marks from the final files
- Backing up the final manuscript
- Volume editor’s manuscript preparation responsibilities
- Additional responsibilities of the volume editor
- Preparing previously published material
- Permissible changes to previously published material
- Footnotes or endnotes in previously published material
- Source notes for previously published material
- Reproducing previously published illustrations
- Levels of editing and who is responsible
- Sensitivity and authenticity readings
- Mechanical editing
- Substantive editing
- Editorial discretion
- Estimating editing time
- Stages of manuscript editing
- Choosing a dictionary and other reference works
- Keeping an editorial style sheet
- Fact-checking
- Editing front matter
- Editing part titles and chapter or article titles
- Editing subheads
- Editing cross-references
- Editing quotations and previously published material
- Editing notes
- Editing note citations, bibliographies, and reference lists
- Flexibility in style for source citations
- Editing illustrations and captions
- Editing tables
- Editing indexes
- Contacting the author after an initial review of the manuscript
- Writing author comments and queries
- Writing a cover letter to the author
- Sending the edited manuscript to the author
- Checking the author’s review of the edited manuscript
- Ensuring correct markup
- Ensuring correct pagination
- Preparing running heads
- A production checklist
- Saving the manuscript files and keeping backups
- Manuscript cleanup tools
- Manuscript cleanup checklist
- Generic markup for electronic manuscripts
- Word-processing styles
- Formal markup languages
- Tracking changes (redlining)
- Making silent changes (not tracking)
- Document comparison software
- Inserting comments and queries
- Author’s review of the redlined manuscript
- Accepting or rejecting tracked changes and deleting queries
- Keeping a clean copy of paper manuscripts
- Marking manuscripts on paper
- Marking author queries on paper manuscripts
- Three uses for circling
- Inserting, deleting, and substituting
- Adding, deleting, or transposing punctuation
- Marking dashes and hyphens
- Capitalizing, lowercasing, and marking for italics or boldface
- Marking paragraph indents, flush left or right, and vertical spacing
- Marking the components of a paper manuscript
- What is proofreading?
- Who should proofread?
- Proofreading schedule
- Keeping a record of each proofreading stage
- First proofs and “galley” proofs
- Revised proofs
- Index proofs
- Prepress and press proofs
- Book cover and jacket proofs
- Journal cover proofs
- Proofreading against copy
- Proofreading for spelling errors
- Proofreading for word breaks
- Proofreading for typeface and font
- Checking and proofreading page numbers and running heads
- Checking and proofreading illustrations and tables
- Proofreading for overall appearance
- Checking facing pages for text alignment
- Proofreading for sense
- Proofreaders’ marks
- Where to mark proofs
- Circling comments and instructions on proofs
- Communicating extensive changes on proofs
- Making marks legible on proofs
- Marking copy for deletion on proofs
- Adding or deleting spaces on proofs
- Marking changes to paragraphing or indents on proofs
- Marking adjustments to position or alignment on proofs
- Marking items to be transposed on proofs
- Marking items to be spelled out on proofs
- Using “stet” to revert corrections or deletions on proofs
- Marking changes to capitalization and font on proofs
- Marking changes to punctuation and accents on proofs
- Proofreading tools for PDF
- Double-checking proofs
- Assigning responsibility for errors on proofs
- Author’s alterations (AAs) versus editor’s alterations (EAs)
- Checklist for proofing and testing electronic formats
- Checking for accessibility
- Preparing notes for an audiobook