15: Indexes

Overview
15.1The back-of-the-book index as model
15.2Why index?
15.3Who should index a work?
15.4The indexer and deadlines
15.5The role of software in indexing
15.6Single versus multiple indexes
15.7Embedded indexes
15.8Resources for indexers
Components of an Index
Main Headings, Subentries, and Locators
15.9Main headings for index entries
15.10Index subentries
15.11Initial lowercase letters in main headings and subheadings
15.12Locators in indexes
15.13Indexes for ebooks and other electronic formats
15.14Inclusive numbers in indexes
Cross-References
15.15Cross-references in indexes—general principles
15.16“See” references and “double posting”
15.17“See” references following a main heading
15.18“See” references following a subheading
15.19“See” references to a subheading
15.20“See also” references
15.21Correspondence between cross-references and headings
15.22Italics for “see,” “see also,” and so forth
15.23Generic cross-references
Run-In Versus Indented Indexes
15.24Flush-and-hang formatting for indexes
15.25Run-in style for indexes
15.26Indented style for indexes
15.27Sub-subentries in run-in indexes
15.28Sub-subentries in indented indexes
General Principles of Indexing
15.29Style and usage in the index relative to the work
15.30Choosing indexing terms
15.31Terms that should not be indexed
What Parts of a Work to Index
15.32Indexing the text, front matter, and back matter
15.33Indexing footnotes and endnotes
15.34Endnote locators in index entries
15.35Footnote locators in index entries
15.36Indexing notes spanning more than one printed page
15.37Indexing parenthetical text citations
15.38Indexing authors’ names for an author index
15.39Indexing illustrations, tables, charts, and such
Indexing Proper Names and Variants
15.40Choosing between variant names
15.41Indexing familiar forms of personal names
15.42Indexing pseudonyms, stage names, and other alternative names
15.43Indexing persons with the same name
15.44Indexing married women’s names
15.45Indexing monarchs, popes, and the like
15.46Indexing princes, dukes, and other titled persons
15.47Clerical titles in index entries
15.48Academic titles and degrees in index entries
15.49“Jr.,” “Sr.,” “III,” and the like in index entries
15.50Indexing saints
15.51Indexing persons whose full names are unknown
15.52Indexing incomplete names or names alluded to in text
15.53Indexing confusing names
15.54Indexing abbreviations
Indexing Titles of Publications and Other Works
15.55Typographic treatment for indexed titles of works
15.56Indexing newspaper titles
15.57Indexing magazine and journal titles
15.58Indexing authored titles of works
15.59Indexing English-language titles beginning with an article
15.60Indexing non-English titles beginning with an article
15.61Indexing titles beginning with a preposition
15.62Indexing titles ending with a question mark or exclamation point
15.63Subtitles in index entries
Alphabetizing
15.64Alphabetizing main headings—the basic rule
15.65Computerized sorting
Letter by Letter or Word by Word?
15.66Two systems of alphabetizing—an overview
15.67The letter-by-letter system
15.68The word-by-word system
15.69The two systems compared
General Rules of Alphabetizing
15.70Alphabetizing items with the same name
15.71Alphabetizing initials versus spelled-out names
15.72Alphabetizing abbreviations
15.73Alphabetizing headings beginning with numerals
15.74Alphabetizing similar headings containing numerals
15.75Alphabetizing accented letters
Subentries
15.76Alphabetical order of subentries
15.77Numerical order of subentries
15.78Chronological order of subentries
Personal Names
15.79Indexing names with particles
15.80Indexing compound names
15.81Indexing names with “Mac,” “Mc,” or “O’ ”
15.82Indexing names with “Saint”
15.83Indexing Arabic names
15.84Indexing Burmese names
15.85Indexing Chinese names
15.86Indexing Hungarian names
15.87Indexing Indian names
15.88Indexing Indonesian names
15.89Indexing Japanese names
15.90Indexing Korean names
15.91Indexing Portuguese names
15.92Indexing Spanish names
15.93Indexing Thai names
15.94Indexing Vietnamese names
15.95Indexing other Asian names
Names of Organizations and Businesses
15.96Omission of article in indexed names of organizations
15.97Indexing personal names as corporate names
Names of Places
15.98Indexing names beginning with “Mount,” “Lake,” and such
15.99Indexing names beginning with the definite article
15.100Indexing names beginning with non-English definite articles
15.101Indexing names of places beginning with “Saint”
Punctuating Indexes: A Summary
15.102Comma in index entries
15.103Colon in index entries
15.104Semicolon in index entries
15.105Period in index entries
15.106Parentheses in index headings
15.107Em dash in index entries
15.108En dash in index entries
The Mechanics of Indexing
Before Indexing Begins: Tools and Decisions
15.109Preliminary indexing work and when to begin
15.110Schedule for indexing
15.111Indexing from page proofs
15.112Publisher’s indexing preferences
15.113Indexing tools
15.114Using the electronic files to index
15.115Formatting index entries
Marking Proofs and Preparing Entries
15.116Beginning to highlight and enter terms
15.117Deciding how many terms to mark
15.118How to mark index entries
15.119Planning index subentries
15.120Recording inclusive numbers for index terms
15.121Typing and modifying index entries
15.122Alphabetizing entries as part of the indexing process
15.123Final check of indexed proofs
15.124Noting errors during indexing
Editing and Refining the Entries
15.125Refining the terms for main headings
15.126Main entries versus subentries
15.127When to furnish subentries
15.128How to phrase subheadings
15.129Checking cross-references against edited index headings
Submitting the Index
15.130Index submission format
Editing an Index for Publication
15.131Evaluating an index
15.132Index-editing checklist
15.133Instructions for typesetting the index
Typographical Considerations for Indexes
15.134Type size and column width for indexes
15.135Ragged right-hand margin for indexes
15.136Indenting index entries
15.137Fixing bad breaks in indexes
15.138Adding “continued” lines in an index
15.139Making typographic distinctions in index entries
Examples of Indexes
15.140A run-in index with italicized references to figures and tables
15.141An indented index with run-in sub-subentries
15.142An indented index with indented sub-subentries and highlighted definitions
15.143An index of first lines
15.144An index with authors, titles, and first lines combined